Fold here
Fold here
Affix
Stamp
here
Notes:
1. A depositor whose name appears in the Record of Depositors of the Company as
at 19 May 2015 (“Record of Depositors”) shall be regarded as a member entitled to
attend, speak and vote at the meeting.
2. A member, other than a member who is also an Authorised Nominee (as defined
under the Securities Industry (Central Depositories) Act, 1991 (“SICDA”)) or an Exempt
Authorised Nominee who is exempted from compliance with the provisions of Section
25A(1) of SICDA, shall be entitled to appoint not more than two (2) proxies to attend
and vote for him at the meeting. A proxy need not be a member of the Company and a
member may appoint any person to be his proxy without limitation and the provisions of
Section 149 (1)(a) and (b) of the Companies Act, 1965 shall not apply to the Company.
A proxy appointed to attend and vote at a meeting of the Company shall have the same
right as the member to speak at the meeting.
3. Subject to Note 6 below, where a member is a Depositor who is also an Authorised
Nominee, the Authorised Nominee may appoint not more than two (2) proxies in
respect of each securities account the Authorised Nominee holds with ordinary shares
in the Company standing to the credit of such securities account as reflected in the
Record of Depositors.
4. Subject to Note 6 below, where a member is a Depositor who is also an Exempt
Authorised Nominee which holds ordinary shares in the Company for multiple
beneficial owners in one securities account (“omnibus account”) as reflected in the
Record of Depositors, there is no limit to the number of proxies which the Exempt
Authorised Nominee may appoint in respect of each omnibus account it holds.
5. Each appointment of proxy by a member including an Authorised Nominee or an Exempt
Authorised Nominee shall be by a separate instrument of proxy which shall specify:
(i) the securities account number;
(ii) the name of the beneficial owner for whom the Authorised Nominee or Exempt
Authorised Nominee is acting; and
(iii) where two (2) proxies are appointed, the proportion of ordinary shareholdings or
the number of ordinary shares to be represented by each proxy.
Company Secretaries
TAN CHONG MOTOR HOLDINGS BERHAD
62-68 Jalan Sultan Azlan Shah
51200 Kuala Lumpur
6. Any beneficial owner who holds ordinary shares in the Company through more than
one (1) securities account and/or through more than one (1) omnibus account, shall
be entitled to instruct the Authorised Nominee and/or Exempt Authorised Nominee for
such securities accounts and/or omnibus accounts to appoint not more than two (2)
persons to act as proxies for the beneficial owner. If there shall be three (3) or more
persons appointed to act as proxies for the same beneficial owner of ordinary shares
in the Company held through more than one (1) securities account and/or through
more than one (1) omnibus account, all the instruments of proxy shall be deemed
invalid and shall be rejected.
7. Where the Form of Proxy is executed by a corporation, it must be executed under seal
or under the hand of an officer or attorney duly authorised.
8.
Personal Data Privacy
By submitting an instrument appointing a proxy(ies) and/or representative(s) to attend,
speak and vote at the 43
rd
Annual General Meeting of the Company (“AGM”) and/or any
adjournment thereof, the member (i) consents to the collection, use and disclosure of
the member’s personal data by the Company (or its agents or service providers) for the
purpose of the processing, administration and analysis by the Company (or its agents or
service providers) of proxies and representatives appointed for the AGM (including any
adjournment thereof) and the preparation and compilation of the attendance lists, minutes
and other documents relating to the AGM (including any adjournment thereof), and in
order for the Company (or its agents or service providers) to comply with any applicable
laws, listing rules, regulations and/or guidelines (collectively, the “Purposes”), (ii) warrants
that where the member discloses the personal data of the member’s proxy(ies) and/or
representative(s) to the Company (or its agents or service providers), the member has
obtained the prior consent of such proxy(ies) and/or representative(s) for the collection,
use and disclosure by the Company (or its agents or service providers) of the personal
data of such proxy(ies) and/or representative(s) for the Purposes, and (iii) agrees that
the member will indemnify the Company in respect of any penalties, liabilities, claims,
demands, losses and damages as a result of the member’s breach of warranty.
The Form of Proxy must be deposited at the Registered Office of the Company, 62 - 68 Jalan Sultan Azlan Shah, 51200 Kuala Lumpur, Malaysia, not less than forty-eight
hours before the time appointed for the meeting.
